Conference Terms and Conditions

These are the Terms & Conditions that apply to WORLD SAFETY ORGANIZATION,NATIONAL OFFICE FOR NIGEIRA (“WSO Nigeria”) participants that attend events produced and presented by WSO.

 

Payments: All bookings made prior to the conference must be paid in full to guarantee registration. Once payment has been received, an email confirmation with a ticket and a receipted invoice will be sent. If payment is not made at the time of booking, registration will be provisional.

Early Bird Rate: In order to qualify for any “early bird” rates or discounts, booking and payment must be received before the deadline date listed in the conference marketing material.

Cancellation Policy: Our cancellation policy allows for a refund, less a 30% administrative charge, for cancellations received in writing at least eight (8) weeks prior to the first event date. No refunds will be made after this date. Instead, a credit will be immediately issued for up to one (1) year to attend another WSO Nigeria program of the registrant’s choice. No credit will be given for cancellation made within three (3) weeks of the first event date. Substitutions may be made up to 72 hours prior to the first event date. If a registered delegate does not cancel and fails to attend the conference, this will be treated as a cancellation and no refund or credit will be issued.

Adjustment of Registration Fees: After a delegate’s registration is completed, WSO Nigeria reserves the right to review the information provided by the delegate and adjust the registration ticket type and fee if it is found that the information provided by the attendee has been misrepresented, false or incorrect. Any adjustment to fees will be charged directly to the attendee.

Speakers: Views expressed by speakers are their own. WSO cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to attendees. WSO Nigeria may use the speaker’s name and presentation materials for promoting attendance at the conference. Presentations and papers including all associated artwork and illustrations will not be returned unless specifically requested by the author. The papers must be objective and completely free of advertising and commercialism. WSO Nigeria may audio and/or video tape the speaker’s session and the recording may be reproduced and sold as part of the overall conference materials. WSO Nigeria may reproduce copies of the speaker’s presentation (e.g. PowerPoint slides or supporting handouts) on paper and/or electronically and these may be sold as part of the overall hand-out materials during the conference and after the event. Any acknowledgement regarding Copyright or support should be included at the end of the abstract/presentation, as these will be distributed to the conference delegates.

Data Protection: By submitting registration details, delegates agree to allow WSO Nigeria and companies/partners associated with the conference to contact them regarding their services. The contact details of registered delegates will be placed on the attendee list which will be passed to sponsoring companies and to all attendees for them to see who is at the conference for the purpose of networking and meetings. Delegates who do not wish to be included on this list should advise WSO Nigeria at the time of booking.

Websites & Links: The WSO Nigeria and associated may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which WSO Nigeria takes no responsibility. Neither can responsibility be taken for contents of any website linking to this website.

Insurance: It is the responsibility of the attendee to arrange appropriate insurance cover in connection with their attendance at the conference. WSO Nigeria cannot be held liable for any loss, liability or damage to personal property.

Photographs, Publicity Material, Radio and Television and Print Media: WSO Nigeria reserves the sole right to use any photographs, recordings, electronic images or publicity material received by or obtained by WSO Nigeria in the course of the event, for whatever use deemed proper by the WSO Nigeria. WSO Nigeria has the exclusive right to include photographic, video and other visual portrayals of Attendees, Sponsors, Exhibitors and their Exhibits including its contents, in any pictorial medium of any nature whatsoever for the purpose of trade, advertising, sales, publicity and otherwise, without compensation to the Attendee, Sponsor or Exhibitor, and all rights titled and interest bearing (including all worldwide copyrights therein) will be WSO Nigeria’s sole property, free of any claims of Attendee, Exhibitor or Sponsor or any persons deriving any rights or interest from the Attendee, Exhibitor or Sponsor.

Hotel, Meetings and Hospitality Functions: Attendee agrees that it will not, nor will its employees or representatives conduct any type of function in the Facility or any participating hotel’s meeting rooms, public areas, hospitality suites or suites during Show hours without the prior written consent of WSO Nigeria. WSO Nigeria reserves the right to collect a commission from the hotel for rooms booked by attendees.

Visa Requirements / Invitation Letter: It is the attendee’s sole responsibility to take care of visa requirements if attending from overseas.  If you require an entry visa to Nigeria, you must allow sufficient time for the visa application procedure.  Your registration details might be shared with the immigration authorities to assist in the immigration process. However, WSO Nigeria will not contact embassies and consulates on your behalf. To receive an invitation letter for the Conference, you must first register and pay the registration fees in full. To request an invitation letter, please contact the events team at conference@worldsafety.org.ng.

Credentials: WSO Nigeria -issued credentials are the sole property of the Conference Organizer and must be surrendered upon demand to WSO Nigeria representatives.  WSO Nigeria -issued credentials must be prominently displayed while at the conference or designated off-site activities.  False certification of an individual as an attendee or exhibitor’s representative, misuse of an attendee badge, or any other method or device used to assist unauthorized personnel to gain admittance to the conference and/or exhibit floor, will be just cause for expelling the attendee and his representative(s) from the conference and/or banning them from future entrance into the conference.  This would also warrant the removal of the exhibitor’s booth from the floor without obligation on the part of WSO Nigeria for refund of any fees.  The attendee, exhibitor, his/her employees and agents, and anyone claiming to be in the conference through the attendee, waives any rights or claims for damages arising out of the enforcement of this rule.

Admittance: In its sole discretion and without refund, WSO Nigeria reserves the right to refuse admittance to or expel from the conference anyone that it determines is behaving in a manner that could be disruptive to the conference or any other attendee.

Disclaimer: WSO Nigeria may at any time, with or without giving notice, in its absolute discretion and without giving any reason, change, cancel or postpone the conference, change its venue or any of the other published particulars, or withdraw any invitation to attend. In any case, neither WSO Nigeria nor any of its officers, employees, agents, members or representatives shall be liable for any loss, liability, damage or expense suffered or incurred by any person, nor will they return any money paid to them in connection with the conference unless they are satisfied not only that the money in question remains under their control, but also that the person who paid it has been unfairly prejudiced, about which the decision shall be in their sole and unfettered discretion and, when announced, final and conclusive.

Force Majeure: WSO Nigeria shall not be held responsible for any delay or failure in performance of its obligations hereunder to the extent such delay or failure is caused by fire, flood, strike, civil, governmental or military authority, acts of God, acts of terrorism, acts of war, epidemics, the availability of the Venue or other similar causes beyond its reasonable control and without the fault or negligence of WSO Nigeria or its subcontractors.  For one or more of such reasons, WSO Nigeria may postpone, reschedule or cancel the event without liability on the part of WSO Nigeria.  In the event the conference cannot be held or is postponed pursuant to this section, WSO Nigeria shall not be liable to attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses.  WSO Nigeria will review refund and/or fee transfer requests, submitted in writing, for approval on a situational basis.