Conference Volunteers

Are you interested in volunteering WSO-NG NatConf & Awards 2019? It is about helping out and as well gaining hands-on experience. We can always use some extra hands on site and have a limited amount of spots available to those wishing to contribute some volunteer hours during the event.

In exchange for your help, we are happy to offer our volunteers passes at no cost.

Volunteer Benefits

Conference Volunteers receive a Volunteer Pass which is similar to the regular participant access badge, and gives you access to all conference sessions, exhibitions, networking, as well as training when you are not on your shift.

Volunteers receive:

  • Volunteer Pass.
  • Access to all Conference Sessions, once shift is complete or as duties allow.
  • Certificates for all sessions and training completed.

Requirements

Conference Volunteers are required to:

  • Be at least 18 years of age
  • Work a minimum of 15 hours
  • Attend the mandatory Volunteer Orientation and assist in pre-event preparation activities
  • Be available during all dates of the entire conference
  • Have a valid email address (no sharing of email addresses, please)
  • Be responsible for working with Volunteer Manager to create your own schedule
  • Agree to the Volunteer Release & Waiver of Liability
  • Acknowledge and adhere to the Volunteer Policies and Guidelines

Volunteer Roles

In this role you will:

  • Welcome attendees to NatConf & Award 2019 event
  • Assist attendees with digital check-in and check-out
  • Distribute badges, lanyards, and tote bags and answer any general questions from attendees
  • Remind attendees to wear badges at all times
  • Handle any registration issues (e.g. reprinting a badge, getting souvenirs)
  • Serve as Info Desk where attendees can inquire about other things related to the conference or location (i.e. nearby restaurants, conference speakers, conference events, etc.)
  • Volunteer registrars will work with our Registration Manager, and will receive individual detailed training onsite, including an introduction to the attendace app.

Registration volunteers must be computer literate and have the ability to stay calm when faced with a large crowd with lots of questions. Enjoying working with people is a must. Standing will be required for busy times. This position requires ability to trouble-shoot, process questions/information, and be a positive face for WSO NatConf & Awards 2019. Attendees will expect you to have the answer to everything, so familiarize yourself with the conference schedule; special events, restaurants, and other items that you believe will contribute to an overall positive conference experience including information about the conference for attendees.

In this role you will:

  • Greet and welcome attendees, providing directions and general information for the conference, as well as seeing to their general comfort
  • Checking in volunteers as they report for duty
  • Handling Lost and Found inquiries
  • Checking in and out supplies from the Store

Hospitality Volunteers will be stationed at the Help Desk and report to the responsible Staff. Hospitality volunteers must be computer literate and have the ability to stay calm when faced with a large crowd with lots of questions. Enjoying working with people is a must. Standing will be required for busy times. This position requires ability to trouble-shoot, process questions/information, and be a positive face for the WSO NatConf & Awards 2019. Attendees will expect you to have the answer to everything, so familiarize yourself with the conference schedule; special events, restaurants, and other items that you believe will contribute to an overall positive conference experience including information about the conference for attendees.

In this role you will:

  • Be responsible for checking in and assisting exhibitors
  • Monitoring attendee access to the Exhibition stands during public hours
  • Work closely with exhibitors and will help execute on events and activities happening throughout the Exhibition
  • Encouraging attendees to visit the Exhibition stands

Exhibition Support Volunteers must have the ability to stay calm when faced with a large crowd with lots of questions. Enjoying working with people is a must. Standing will be mostly required. This position requires ability to trouble-shoot, process questions/information, and be a positive face for the WSO NatConf & Awards 2019. Attendees and Exhibitors will expect you to have the answer to everything, so familiarize yourself with the conference schedule; special events, restaurants, and other items that you believe will contribute to an overall positive conference experience including information about the conference for attendees.

In this role you will:

  • Main contact for Facilitators/Presenters to turn to for assistance/questions during workshop
  • Assist Facilitator/Presenters with technical setup: connecting to projectors, microphone audio levels, room lighting and general troubleshooting
  • Ensure room is setup and clean, speakers have what they need and ensure the logistics of the session run smoothly
  • Check badges of attendees for sessions and remain available during the session
  • Direct VIP’s to their reserved seating
  • Distribute Session Handouts where available
  • Distribute and collect Evaluation Forms, asking the audience prior to the start of the session to fill out the evaluation forms before leaving the venue
  • Complete a Room Count Log Sheet during a session
  • Work closely with Event Manager who will make the rounds prior to the start of each session, making sure any issues are addressed
  • May be needed to assist with other miscellaneous conference tasks.
  • After the final session, they must pack away all training equipment
  • Workshop Attendants will be briefed by, and work closely with Event Manager
  • Join the Event Manager for the Session Facilitator/Presenter Briefing

Note: This role requires strong people skills and great communicators. All Workshop Attendants must have PC and AV experience.

In this role you will:

  • Ensure General Session keynotes are running on schedule by timing each of the speakers according to the timings given in the agenda
  • Setting and starting the table stop watch timer for each new speaker.

In this role you will:

  • Ensure General Session PowerPoint slides are switched to the correct PowerPoint slide on schedule according to the timings given in the PowerPoint slide schedule

In this role you will:

  • Hold Speaker badges during their keynote.
  • Assist Speakers put on Lavalier Microphones before going to the platform
  • Ensure Lavalier Microphones are set to the correct volume level
  • Ensure Speakers are wearing the Lavalier Microphones before coming to the podium
  • Ensure Lavalier microphones are not on when they are meant to be off
  • Ensure Lavalier Microphones are turned on when Speaker goes to podium and turned off when Speaker leaves podium
  • Set up, manage and control stage lightings

In this role you will:

  • Responsible for ensuring Speakers are where they are supposed to be at the right time
  • If a Speaker is missing, this person will help locate him/her and get them to their session
  • Materials that will be provided to the Speaker Coordinator include speaker contact info and photos

In this role you will:

  • Make sure everyone who wants to pass the ‘check point’ has a valid badge and the right access permissions
  • All badges have a scannable code that holds user data. You will need to be familiar with the use of this – and you will need to familiarize yourself with the category of badges
  • Direct VIP’s to their reserved seating

Attendees will expect you to have the answer to everything, so familiarize yourself with the conference schedules, the Conference Program Guide, the conference attendance app, locations, etc.

If you’re a people person this will be a great role for you!

In this role you will:

  • Assist venue catering team before, during and after each Food and Beverage Services, including; networking breaks, receptions etc.
  • Ensure correct sponsor signage is displayed for each Food and Beverage Service
  • Ensure correct sponsored items are included for each Food and Beverage Service

In this role you will:

  • Attend conference sessions, taking comprehensive notes on the topic, speakers, key quotes and takeaways for use in daily wrap-up articles, with a focus aimed at capturing these takeaways for potential use in follow-up articles
  • Summarize notes to 1-2 paragraphs per session attended, and turn in to the Managing Editor no later than the following day.
  • This position requires a personal laptop

If you like to write and have a discerning ear and a knack for culling interesting details from potentially technical material, this is the role for you! If you are interested in this role, please send a writing sample to our conference email; conference@worldsafety.org.ng, and we will inform you further about this opportunity.

In this role you will:

  • Keep the event safe, secure and enjoyable for all those who attend
  • Perform routine search procedures utilizing bag searches prior to attendees entering the venue
  • Provide a visual deterrence by maintaining high visibility at all times
  • Conduct detailed observations of people and property within their area of responsibility
  • Ensure attendees are always wearing their conference badges at all times
  • Patrol grounds of Conference venue to protect against terrorism, theft of property and other illegal activities
  • Observe attendees to ensure that they are abiding by the rules and regulations of the venue at all times
  • Alert Event management to any safety hazards to be fixed
  • Alert Event management to any equipment to be secured
  • Perform crowd control, and may be required to direct traffic after the event is over

We are looking for a couple of experienced volunteer photographers who can take photos of our event to capture all the networking and energy buzzing at the conference. Photographers are needed to properly document all aspects of the conference and provide Event Management with copies of the best photos to use on our website, social media outlets, newsletter and other media.

If you are interested in this role, please send us examples of your work or a portfolio to Event Management at conference@worldsafety.org.ng.

Please note: This role is for those with developed photography skills that can provide their own professional HD camera for the job.

Do you have HD video equipment? Do you love short film/advert work and would love to help film for WSO NatConf & Awards 2018 ? We are looking for a couple of experienced volunteer videographers who can take short films of our event to capture all the networking and energy buzzing at the conference. Videographers will also interview selected Speakers and Attendees about their positive experience at WSO NatConf & Awards 2019. Videographer is needed to properly document all aspects of the conference and provide Event Management with copies of the raw footage which will be edited later to make a highlight video and positive testimonial clips.

If you are interested in this role, please send us examples of your work or a portfolio to Event Management.

Please note: This role is for those with developed videography skills that can provide their own professional HD video equipment for the job.

Application

Click on the Link to apply now. Application Deadline is September 30, 2019.